Documentation of the Federal Financial System Process at the Defense Finance and Accounting Service Indianapolis Center

Documentation of the Federal Financial System Process at the Defense Finance and Accounting Service Indianapolis Center
Author:
Publisher:
Total Pages: 28
Release: 1997
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ISBN:

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The audit was performed in compliance with the Chief Financial Officers Act of 1990 (Public Law 101-576) and the Federal Financial Management Act of 1994 (Public Law 103-356). Public Law 103-356 requires DoD and other Government agencies to prepare consolidated financial statements for FY 1996 and each succeeding year. The DoD Deputy Chief Financial Officer notified the DoD Components on June 6, 1995, of the requirement to prepare and submit financial statements in accordance with the Federal Financial Management Act of 1994. In September 1994, the Defense Finance and Accounting Service (DFAS) transferred the responsibility for preparing the departmental accounting reports for Department 971 appropriations to the DFAS Indianapolis Center. The transfer was effective April 1, 1995. Objectives. The overall audit objective was to evaluate the process for reporting Department 97 appropriations through the Federal Financial System (previously the General ledger Accounting and Reporting System) at the DFAS Indianapolis Center. Specifically, we reviewed the Federal Financial System process the DFAS Indianapolis Center used to receive, adjust, and consolidate the general ledger trial balances on the Army Reserve portion of the National Guard and Reserve Equipment appropriation. We also evaluated management controls over the process the DFAS Indianapolis Center used to receive, adjust, and consolidate the general ledger trial balances received from fiscal stations.

Control of Database Applications at the Defense Finance and Accounting Service Indianapolis Center

Control of Database Applications at the Defense Finance and Accounting Service Indianapolis Center
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Publisher:
Total Pages: 33
Release: 1997
Genre:
ISBN:

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The Defense Finance and Accounting Service Financial Systems Organization, under the control of the Deputy Director for Information Management, Defense Finance and Accounting Service, is responsible for financial management systems operations and policy at the Defense Finance and Accounting Service centers. The Defense Finance and Accounting Service Indianapolis Center is responsible for compiling the Army general fund financial statements. To accomplish this responsibility, database applications are used for processing the financial data received from DoD field accounting entities and for compiling the financial statements. During FY 1996, database applications processed general ledger data totaling about $ 1.7 trillion and generated Army general fund financial statements with assets totaling about $201 billion and expenses totaling about $64.7 billion.

Financial Management Regulation

Financial Management Regulation
Author: United States. Under Secretary of Defense (Comptroller)
Publisher:
Total Pages:
Release: 1996
Genre:
ISBN:

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Defense Financial Management: Immature Software Development Processes at Indianapolis Increase Risk

Defense Financial Management: Immature Software Development Processes at Indianapolis Increase Risk
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Publisher:
Total Pages: 40
Release: 1997
Genre:
ISBN:

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In conjunction with our responsibilities to audit the U.S. government's financial statements, we are reviewing the Department of Defense (DOD) financial management systems. As you know, Defense's ability to produce accurate, auditable financial statements and other reliable management reports as required by the Chief Financial Officers (CFO) Act of 1990, as expanded upon by the Government Management Reform Act of 1994, has been hampered by inadequate financial systems. This report discusses the results of our evaluation of the Defense Finance and Accounting Service (DFAs) Financial Systems Activity (FSA)-Indianapolis' capability for developing and maintaining software for its information systems. Our objective was to evaluate software development processes used at FSA-Indianapolis. The four projects we reviewed were selected by the FSA director as those best representing its software development processes and practices.

Defense Finance and Accounting Service Indianapolis Compilation of Other Defense Organizations General Fund Financial Data

Defense Finance and Accounting Service Indianapolis Compilation of Other Defense Organizations General Fund Financial Data
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Publisher:
Total Pages: 45
Release: 2009
Genre:
ISBN:

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Personnel at Defense Finance and Accounting Service (DFAS) and other DoD accounting offices supporting the Other Defense Organizations general fund, and preparers and users of the DoD Agency-Wide financial statements would benefit from the results of this audit. DFAS Indianapolis (DFAS-IN) provides accounting and financial reporting support for 42 Other Defense Organizations general funds. DFAS-IN receives trial balance information from field accounting sites, which is used to prepare financial statements and budget reports. These 42 Other Defense Organizations general funds were a reporting component of the FY 2007 DoD Agency-Wide Financial Statements and had $140.5 billion in budget authority for FY 2007. Results of the audit show that DFAS-IN's internal controls were not adequate. We identified a material internal control weakness in accounting adjustments made to Other Defense Organizations general fund accounting records. The accounting adjustments were not sufficiently supported and approved. Specifically, the controls did not ensure that accounting adjustments were properly supported, that journal entries recorded in the accounting system agreed with the control log, and that cost estimates used on journal vouchers were supported and properly classified and disclosed on the financial statements. These internal control weaknesses increased the risk that DoD materially misstated balances reported in the DoD Agency-Wide financial statements. In addition, the lack of footnote disclosures discussed in this report could mislead the users of the financial statements. The Under Secretary of Defense (Comptroller)/Chief Financial Officer should update the DoD Regulation 7000.14-R, "DoD Financial Management Regulation," to include requirements for financial statement footnote disclosures of the amounts of unresolved abnormal balances.

Financial Accounting for the Defense Investigation Service

Financial Accounting for the Defense Investigation Service
Author:
Publisher:
Total Pages: 30
Release: 1998
Genre:
ISBN:

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The audit was performed in support of our audits of the FYs 1996 and 1997 DoD-wide financial statements required by the Chief Financial Officers Act of 1990, as amended by the Federal Financial Management Act of 1994. Financial data from the Defense Investigative Service are included in the "Other Defense Organizations" portion of the DoD consolidating financial statements. The Defense Investigative Service received $211.8 million and $203.8 million in direct appropriated funds during FYs 1996 and 1997, respectively. The FY 1996 financial statements for the Defense Investigative Service showed $123 million in assets, $120 million in liabilities, and $211 million in expenses. The Defense Finance and Accounting Service Denver Center provides accounting support for the Defense Investigative Service. The overall objectives of the audit were to assess internal controls and compliance with laws and regulations that require the production of accurate financial statements. We also reviewed FY 1996 account balances submitted to the Defense Finance and Accounting Service Indianapolis Center and supporting documentation for FY 1997 transactions and account balances. Audit Results. Accounting information reported for the Defense Investigative Service for FYs 1996 and 1997 was materially incomplete and inaccurate and could not be fully supported. As a result, fmancial information produced and reported for the Defense Investigative Service could not be relied on to prepare accurate financial statements required by the Chief Financial Officers Act of 1990. Also, at least $3.5 million of invalid liabilities and obligations from the FYs 1993 through 1997 Operation and Maintenance appropriations needed to be removed from the Defense Investigative Service's accounting records. Those expired funds could be used for adjustments to valid obligations, if needed.